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We are looking for a friendly, organized and proactive individual for the role of Receptionist / Admin / HR Support. This role combines front-desk responsibilities with general administrative support and HR-admin tasks. The ideal candidate will be the first point of contact for visitors and incoming calls, while also assisting the HR team with attendance, recruitment, record-keeping and coordination. Strong communication skills, MS Office proficiency and a service-oriented attitude are essential.
Reception & Front Desk
Greet, welcome and assist visitors, clients and guests in a warm and professional manner.
Answer, screen and forward incoming phone calls; take messages and provide basic information.
Maintain the reception area, ensure it is tidy, presentable and stocked with necessary materials.
Manage incoming/outgoing mail and courier services.
Maintain visitor logs and direct visitors to appropriate persons or departments.
Office Administration
Maintain office supplies inventory; order and replenish as required.
Assist with general administrative tasks: filing, scanning, data entry and photocopying.
Coordinate meeting room bookings, prepare conference/meeting rooms and ensure necessary equipment is available.
Support basic office setups: stationery, equipment maintenance liaison, facility scheduling.
Update and maintain relevant records, spreadsheets and logs for administrative purposes.
HR Support & Coordination
Assist with attendance monitoring, recording daily attendance, leave tracking and records update.
Support recruitment efforts: posting job advertisements, coordinating interview schedules, liaising with candidates.
Maintain physical and digital personnel records and ensure documentation is accurate and up-to-date.
Provide HR-admin support: prepare onboarding paperwork, file employee contracts, assist with exit / relieving procedures.
Coordinate with other departments for HR initiatives, employee communications, training logistics and record-keeping.
Minimum Graduation in any discipline.
Excellent verbal and written English communication.
Proficient in MS Office (Word, Excel, Outlook) and general IT skills.
Strong organizational ability, attention to detail, and customer-service orientation.
Ability to multitask and prioritize duties in a dynamic office environment.
Professional appearance, polite demeanor, and strong interpersonal skills.
Previous experience in a front-desk, admin or HR-support role is a plus (not mandatory).
A supportive and collaborative work environment.
Opportunity to gain exposure to both administrative and HR functions.
Fixed working hours: [e.g., Monday to Friday, 9:30 AM – 6:30 PM].
Have any questions? Reach out to us from our contact form and we will get back to you shortly.